Glossary of Terms

A

In 2005, DEEWR introduced the practice of reporting student data on a Term by Term basis with an academic year falling between 1 Jan - 31 Dec. This replaced the previous method of reporting of First half Year/Full Year that was introduced in 2002 (Refer First Half Year/Full Year in Glossary).

• the student is enrolled in a course at the Australian home institution;
• the Australian home institution will count the program of studies as credit towards that course;
• the host institution is not an Australian institution;
• the host institution does not charge tuition fees to the student for the program of studies;
• there is a formal agreement between the two institution for the student exchange.
  

An Australian exchange student may be undertaking additional units of study which are extraneous to the program of studies which is the subject of the formal agreement.

An award program administered by the Commonwealth to support student participation in postgraduate courses. There are two components:

• Australian Postgraduate Award (APA) program with stipend, and
• Australian Postgraduate Award (APA) program without stipend.

B

In 1999, DEEWR adopted a new basis for reporting of student load in its annual higher education statistics. Previously, the reported figure comprised actual load for the first half of the year plus estimated load for the second half of the year as at 31 March (Submission 1). From 1999 on, the figure comprises actual load for the first half of the year as at 31 March (Submission1) plus actual load for the second half as at 31 August (Submission 2). This new measure takes account of new students enrolling at mid year as well as students who change their enrolment or withdraw from studies at mid year.

Given this definitional change, the table Growth in Total Student Load (EFTSL), 1990 to 2001 presents an unofficial 1999 figure based on the pre-1999 definition to enable a better indication of growth between 1998 and 1999.

C

Campus - Program vs Class

The student's program campus is the campus at which their program is administered and where "most" if not all of their load is studied.

In the case that a student studies equal amounts of load at different campuses the campus names are sorted alphabetically and the first campus is chosen.

The student's class campus is calculated at the course level and refers to the actual campus where the student studied their load. This method of classification is best suited when reporting student load as no duplicate counting can occur.

When used for a student count, rather than load calculation, a student is counted once for each campus at which they undertook some load. This results in duplicate counting, and as a result the sum of the values for each campus will be more than the total number of students.

The date referred to in the Higher Education Funding Act 1998 as being dates on which HECS liabilities are incurred. The census dates for teaching periods different from the standard two semester structure are:

• The day the course commences if the course is less than six weeks long; or
• Fourteen days after the course commences if the course is six weeks or more in length

Citizenship categories are:·

• Australian Citizen (including Australian citizens with dual citizenship): or
• New Zealand citizen or diplomatic or consular representative of New Zealand, a member of the staff of such a representative or the spouse or dependent relative of such a representative, excluding those with Australian citizenship; or
• Students with Permanent Resident status but excluding those who have New Zealand citizenship; or
• Student has a temporary entry permit or is a diplomat or a dependent of a diplomat (except New Zealand) and resides in Australia during the semester; or
• Other Overseas

The student's class campus is calculated at the course level and refers to the actual campus where the student studied their load. This method of classification is best suited when reporting student load as no duplicate counting can occur.

When used for a student count, rather than load calculation, a student is counted once for each campus at which they undertook some load. This results in duplicate counting, and as a result the sum of the values for each campus will be more than the total number of students.

ACADEMIC CLASSIFICATION - a category which is used to identify members of staff who are either:

1. People for whom salaries are the subject of determinations which are made by the Industrial Relations Department or which are made by the Remuneration Tribunal in respect of "academic and related staff", and including Vice-Chancellors, Deputy Vice-Chancellors, Principals and Deputy Principals.
2. People of the type referred to in Section 12A(1) of the Remuneration Tribunal Act 1973 (namely those appointed wholly or principally to undertake a teaching only function or a research only function or a teaching-and-research function in an institution, or those appointed by an institution to be responsible for such people), and who are funded through the National Health and Medical Research Council or other bodies.
3. People employed on a contract basis to perform the function of teaching-only, research-only or teaching-and-research, even though their remuneration is not subject to the determination of the Industrial Relations Department or the Remuneration Tribunal.

If a member of staff is not one of the three types referred to above, they are not to be classed as having an academic classification. This convention applies even if the member of staff has a salary which is related to or tied to those of staff in an academic classification (which may occur, for instance, for registrars and librarians).

Excludes members of staff appointed wholly or principally to support the three types of members of staff referred to above.

Members of staff in academic classifications are to be coded within one of the following levels, although not all levels are applicable to all institutions:

• Vice-chancellor
• Deputy vice-chancellor
  
• Professor,Head of school, College fellow and other academic staff in the Level E salary classification
  
• Associate Professor, Principal lecturer and other academic staff in the Level D salary classification
  
• Senior lecturer and other academic staff in the Level C salary classification
  
• Lecturer and other academic staff in the Level B Salary classification
  
•  
• Below Lecturer and other academic staff in the Level A salary classification
  
• Where a local designation or a designation of a body such as the National Health and Medical Research Council is used, it is to be translated into an appropriate category, with the primary basis for the translation being salary.
  

A member of staff may be elected to, or appointed to, a job or position referred to by a title such as "Pro-Vice-Chancellor", "Dean" or "Head of Department". While this may involve a change in function, their classification type and level (and term) will remain unchanged in respect of their substantive appointment and their current duties.

NON-ACADEMIC CLASSIFICATION - a category which is used to identify members of staff other than those of the three types specified above for the academic classification.

If a member of staff is not one of the three types specified for the academic classification, they are to be classed as having a non-academic classification. This convention applies even if the member of staff has a salary which is related to or tied to those of academic staff (which may occur, for instance, for registrars and librarians).

If a member of staff is classified as being non-academic then the member of staff cannot be coded as having a teaching-only or teaching-and-research function.

As occupation based classification groups no longer apply to non-academic staff, such staff should be reported simply as non academic (code 11) for Element 409.

A course which normally leads to a single combined award, but as a non-standard practice, allows a student to cease studies after partial completion of its requirements, but with an award being granted (e.g. a BA being granted after partial completion of a BA/DipEd) is to be regarded as a combined course.

A program of studies comprising a unit of study or set of units of study which meet all these criteria:

• It is being undertaken at one institution (the "host" institution as part of an award course or an enabling course for which they are enrolled at another institution (the "home" institution)).
• There is an arrangement for recognition between the institutions;
• Both institutions are listed in the s4 of the Higher Education Funding Act 1988;
• The cost of providing the program of study is met by the host institution, and
• Funding for the load being reported for the unit of study has NOT been provided to the home institution by the student, an employer, a Commonwealth or State department or agency, the ARC, or any other individual or body.

Where a member of staff has been appointed to act temporarily (for a specific period or until further notice) in a job or position which is different to that for which they have a substantive appointment, their current duties classification type and level and/or their current duties term would be different from their appointment classification type and level and/or their appointment term.

If a member of staff is acting temporarily in a job or position other than their substantive appointment, then:

• their current duties classification type and level will be coded in respect of the job or position in which they are acting temporarily; and
  
• their current duties term will be coded in respect of the period of time for which they will be acting temporarily in that job or position.
  

For example, if a Senior Lecturer (Level C Increment 6) who has confirmed tenure gains a temporary appointment for a three year period as Head of School (Level E):

• the appointment classification type and level will be coded to "Level C Increment 6";
  
• the appointment term will be coded to "tenurable - confirmed"
  
• the current duties classification type and level will be coded to "Level E"
  
• the current duties term will be coded to "limited term - 36 months"
  

If a member of staff is not acting temporarily in a job or position other than their substantive appointment, then:

• their appointment classification type and level and their current duties classification type and level will be coded identically; and
  
• their appointment term and their current duties term will be coded identically.
  

If a member of staff is on paid leave, their current duties are those for the job or position which they would be required to work in were they not on leave.

D

The student load is classified to a "band" of the scale, based on the discipline group for the load. See Guidelines for allocating units of study to differentiated Higher Education Contribution Scheme contribution bands.

The criteria for determining whether or not a student is subject to differential HECS charge arrangements is provided in the Guidelines for Assessing Whether Students are to be Regarded as Pre 1997 Students for the Purpose of Determining HECS Liability.

Disability

Discipline Group

With a downgrade, the research undertaken by the student while enrolled for the PhD would either be continued in the Master's by Research degree or modified to meet the requirements for the Master's program.

E

Members of staff on paid leave at the specific date are deemed to have an effective substantive appointment.

Members of staff who are on unpaid leave at the specific date are deemed not to have an effective substantive appointment.

If the member of staff is not employed on a full-time basis or is not to be employed for a full year, an estimate will need to be made in order to arrive at an annual full-time equivalent.

A measure of the student load attributable to a part of a unit of study, a unit of study or to a set of units of study. The measure indicates the notional proportion of the workload which would be applicable to a standard annual program for a student undertaking a full year of study in a particular year, of a particular course.

An equivalent full-time student load (EFTSL) value represents the student load for a unit of study or part of a unit of study or set thereof, expressed as a proportion of the workload for a 'standard student load'.

A standard student load is a real or notional program of studies which a student would be required to undertaken in a full year of a particular course:

• were they to be undertaking the course in the year on a full-time basis;
• were the course to be conducted on a full-time basis; and
• were the student to be proceeding at a pace which would be appropriate for such a student to complete such a course in standard time.

The aggregated EFTSL values for units of study and/or parts of units of study undertaken by a full-time student doing a full year of study comprising a standard student load for a year of a course would normally add to 1.0. Students doing more would generate EFTSL values adding to more than 1.0; students doing less would generate EFTSL values adding to less than 1.0.
(Refer to the website of  Department of Education, Employment and Workplace Relations (DEEWR) for further explanation).

• when a person has been admitted to an award course, non-award course, enabling course or cross-institutional program at the institution at the census date; and
• the person is still entitled to continue with their studies and has not formally indicated before the census date that they have withdrawn from or deferred their studies.
  

F

For administrative purposes, it has been traditional for universities to combine various disciplines into groups, each group known as a faculty. In many cases the composition of disciplines within faculties have tended to be similar  among universities. For example, one university may have a faculty entitled "The Faculty of Arts" and another "The Faculty of Arts and Sciences". The naming and composition of faculties is an internal decision made by each university. For large universities the composition of a faculty may be quite discipline-specific whereas for smaller universities the composition of the faculties may cover a range of distinct but disparate disciplines.

In the case of Central queensland University there are five (5) distinct faculties:

• Faculty of Arts, Health and Sciences;
• Faculty of Business and Law;
• Faculty of Education and Creative Arts;
• Faculty of Informatics and Communication; and
• James Goldston Faculty of Engineering and Physical Systems.

A member of staff who at the reference date has a full-time work contract in respect of their current duties, has a full-time equivalence at the reference date (FTE-RD) of 1.00.

The FTE-RD for a member of staff who at the reference date has a fractional full-time work contract in respect of their current duties, will be less than 1.00. The fraction will represent the ratio between the number of agreed normal work hours for that person and the number of normal work hours which would be required of a member of staff having the same classification type and level as that person, but with a full-time work contract. For example, if a person with a fractional full-time work contract has normal work hours half those of a member of staff having the same classification type and level but with a full-time work contract, then the FTE-RD for the person would be 0.50. Normal work hours are to exclude paid or unpaid overtime work hours.

The total FTE-RD for a person may be reported in fractional parts, each associated with work undertaken on different functions, or in different work sectors, or in different organisational units. The sum of these fractions would not exceed 1.00 in respect of any single substantive appointment.

The FTE-RD for members of staff who are on paid leave at the reference date is to be calculated in respect of the current duties they would have were they not to be on leave.

The full-time equivalence for a full year for a member of staff or group of members of staff with a casual work contract is to be calculated in the following way:

If the work performed is lecturing, then:

• determine the total number of "contact" hours (excluding associated hours spent in preparation and marking) for the person or persons during the full year;
  
• divide that number by 9 to give an equivalent number of weeks worked; and
  
• divide the equivalent number of weeks worked by N, where N is the number of teaching weeks in a full year.
  

If the work performed is supervising or conducting demonstrations, tutorials or workshops, then:

• determine the total number of "contact" hours (excluding associated hours spent in preparation and marking) for the person or persons during the full year;
  
• divide that number by 25 to give an equivalent number of weeks worked; and
  
• divide the equivalent number of weeks worked by N, where N is the number of teaching weeks in a full year excluding any summer school period.
  

If the work performed is marking (as a single activity), research or other work, then:

• determine the total number of "paid" hours for the person or persons during the full year;
  
• divide that number by 35 to give an equivalent number of weeks worked; and
  
• divide the equivalent number of weeks worked by 52.
•  

• A Teaching Only Function: The work involves only teaching and associated activities (including lecturing, group or individual tutoring, preparation of teaching materials, supervision of students, marking, and preparation for the foregoing activities), or the management and leadership of teaching staff and of staff who support teaching staff. There is no formal requirement that research be undertaken.
  
• A Research Only Function: The work involves undertaking only research work or providing technical or professional research assistance, or the management and leadership of research staff and of staff who support research staff. There may be limited other work (eg participation in the development of postgraduate courses and supervision of postgraduate students).
  
• A Teaching-and-Research Function: A formal requirement is that both a teaching function and a research function will be undertaken, or the work requires the management and leadership of teaching staff and research staff and persons who support such staff.
  
• An Other Function: Functions other than a teaching only function or a research only function or a teaching-and-research function. People with such functions may be located within academic organisational units as well as other types of organisational units.
  

Work undertaken by a person in a job or position referred to by a title such as "Dean" or "Head of Department" would normally be classified as a teaching only function, a research only function or a teaching-and-research function.

Work undertaken by a person in a job or position referred to by a title such as "Pro-Vice-Chancellor" may involve, within an academic organisational unit, a teaching only function, a research only function or a teaching-and-research function; it may also involve an "other function" in some other type of organisational unit.

If a member of staff is undertaking current duties in only one organisational unit, then in respect of a single substantive appointment they can have more than one function only if they are working in two work sectors.

If a member of staff is undertaking current duties in more than one organisational unit and/or two work sectors, they may have more than one function.

Where a member of staff has more than one substantive appointment they will have a matching number of current duties. There will be a function or functions associated with each of these current duties. In such cases, the functions for each of the current duties may be of the same type.

If a member of staff is coded as having a teaching-only function or a teaching-and-research function then the member of staff can not be classified as being non-academic.

G

The Graduate Careers Council of Australia is a peak body with representatives from employers, universities and government. The GCCA has been in existence for more than 30 years and since 1987 has operated as a not-for-profit registered company. There is a small number of permanent staff and a Board of Directors which meets formally five times a year. Additionally, number of working parties meet to deal with particular issues. As well as the Executive Director and corporate sector Directors, the Board has senior representatives from the following organisations:

• Australian Vice-Chancellors' Committee (AVCC)
• Department of Education, Science and Training (DEST)
• Australian Association of Graduate Employers (AAGE)
• National Association of Graduate Careers Advisory Services (NAGCAS [Aust] Inc).

The GCCA works to:

• promote and foster employment and career opportunities for graduates from post-secondary institutions
• provide high quality careers education products and services
• research first destinations and later careers of graduates and to interpret trends in employment with special reference to graduate employment
• form a pro-active networking facility for all parties involved in graduate employment and training.

H

In determining whether or not a course has 2/3 or more "research" content:

exclude from the research count:

• training in general research methods and data analysis procedures
• training in research methods or data analysis procedures which apply specifically to the subject matter of the thesis
• writing of a research paper that reports the research undertaken, but which paper is not in itself the research product
• coursework on subject matter relevant to the thesis
• other activities not involving the research itself

include in the research count:

• development of new research methods and new data analysis procedures
• writing of documents where the document is the research product itself (e.g. as in development of an historical thesis)
• the work involved in undertaking the research or developing a thesis, and the preparation of the thesis documentation for examination
• other activities involving the research itself.
  

Higher education courses may be award courses, non-award courses or enabling courses. Higher education courses do not include TAFE courses.

• Award course: A program of study formally approved/accredited by the institution or any other relevant accreditation authority and which leads to an academic award granted by the institution or which qualifies a student to enter a course at a level higher than a bachelor's degree.
• Non-Award courses: A program of study which does not lead to an award and which comprises a unit or units of study which: is a unit or units of study from an award course or courses at the institution; and, is able to be counted as a credit towards some award course at the institution by all students who complete the unit or units of study.
• Enabling course: A program of study for disadvantaged non-overseas students which is a bridging program or supplementary program which meets Commonwealth guidelines for such programs.

I

Also included is the Open Learning Australia Pty. Ltd. (OLA) which provides open learning studies.

• Those associated with the general teaching and teaching-and-research purposes of an institution in connection with higher education courses provided at the institution (including preparatory work in connection with proposed higher education courses to be provided at the institution).
  
• Those associated with the specific research purposes of the institution.
  
• The provision by the institution of courses of continuing education.
  
• Other purposes for which recurrent grants are provided for higher education through the Higher Education Funding Act 1988.
  
• Provision of TAFE courses.
  
• Provision of teaching services and facilities to external bodies.
  

J

K

L

See "Level of Program"

A classification of courses to these levels:

• Doctorate by Research
• Doctorate by Coursework
• Masters by Research
• Masters by Coursework
• Postgraduate Qualifying or Preliminary (for Masters, Ph.D. or Higher Doctorate)
• Graduate Diploma/Postgraduate Diploma - new area
• Graduate Diploma/Postgraduate Diploma - ext area
• Graduate Certificate
• Bachelors Graduate Entry
• Bachelors Honours
• Bachelors Pass
• Associate Degree
• Advanced Diploma (AQF terminology)/Diploma (pre-AQF terminology)
• Diploma (AQF terminology)/Associate Diploma (pre-AQF terminology)
• Other award course
• Enabling Course
• Non-award course
• Undergraduate cross institution program
• Postgraduate cross institution program

M

• a person employed by the institution or one of its controlled entities on a full-time, fractional full-time or casual basis; or
  
• an employee of another institution who is working at the institution or one of its controlled entities as either:
  
  • "visiting" staff; or
    
  • "exchange" staff; or
    
  • "seconded"; or
    
• a person who works for the institution or one of its controlled entities on a regular basis but who receives no remuneration (eg members of religious denominations, unpaid visiting fellows).
  

Includes persons of the above types who are occupying temporary positions or who are conjoint appointees or clinical appointees or adjunct appointees.

Includes persons who are employees of the institution or one of its controlled entities and who are working in locations outside Australia.

Excludes persons whose services are being provided to the institution or one of its controlled entities on a contract basis as an employee of another institution or organisation or as a self-employed person. Such persons may provide teaching services, cleaning services, security services, maintenance services, catering services, consultancy services, programming services, or other types of services.

A classification of the manner in which a student is undertaking a course:

• Internal Mode of Attendance
  • all units of study for which the student is enrolled are undertaken through attendance at the institution on a regular basis; or
  • where the student is undertaking a higher degree course for which regular attendance is not required, but attends the institution on an agreed schedule for the purposes of supervision and/or instruction.
• External Mode of Attendance
  • all units of study for which the student is enrolled involve special arrangements whereby lesson materials, assignments, etc. are delivered to the student, and any associated attendance at the institution is of an incidental, irregular, special or voluntary nature.
• Multi-modal Mode of Attendance
  • at least one unit of study is undertaken on an internal mode of attendance and at least one unit of study is undertaken on an external mode of attendance

N

• they are Australian citizens or have permanent resident status; and
• they are commencing students; and
• they are enrolled in a Semester 1 undergraduate course; and
• prior to enrolment in their current course they had never commenced a higher education course.

Excludes school leavers in State-funded places, overseas students, students undertaking non-award courses, students who are undertaking a cross institution program and students enrolled in units offered by the OLA.

A program of study which does not lead to an award and which comprises a unit or units of study which:

• is a unit/s of study from an award course or courses at the institution and
• is able to be counted as credit towards some award course at the institution by all students who complete the unit/s of study.

Non-Differential HECS Charge

This charge varies from year to year but in each year the charge is the same irrespective of the discipline group of the unit of study for which student load is being reported.

Non-English Speaking Background (NESB)

A person who has a Non-English speaking background is one who meets all these criteria:

• They are a non-overseas student;
• They arrived in Australia less than 10 years prior to the Reference Year: and
• A language other than English is spoken at home.

A student/graduate who is one of the following:

• Australian citizen (including Australian citizens with dual citizenship): or
• New Zealand citizen or a diplomatic or consular representative of New Zealand, a member of the staff of such a representative or the spouse or dependent relative of such a representative, excluding those with Australian citizenship: or
• Students with Permanent Residence status but excluding those who have New Zealand citizenship.

O

Academic Organisational Units (AOUs) - Units within an institution which have as their primary objective the undertaking of teaching only functions, teaching-and-research functions or research only functions. Such units are referred to by various names, such as "schools" and "departments". The staff working within an academic organisational unit would include people undertaking or supporting teaching or research functions and in most cases would also include people undertaking other functions such as clerical and administrative work. If they are not classifiable as independent operations and if the institution is legally responsible for them, field operations which enable teaching or research to be undertaken (eg farming operations, fishing operations, research operations) may be classified as being academic organisational units.

Excludes organisational units undertaking teaching or teaching-and-research functions relating to continuing education or adult education (which are classifiable as "public service organisational units").

Academic Support Services Organisational Units - Organisational units which provide direct support for the institution's academic activity. The following types of organisational units are to be classified to academic support services activity:

• Libraries. Central libraries and branch libraries under the control of the central library. Libraries under the control of an academic organisational unit are to be regarded as a part of that academic organisational unit and hence are to be classified as academic activity.
• Computing centres. Centralised computing operations providing services to more than one type of activity. Where a computing operation is dedicated to one type of activity (eg a dedicated library computer facility), then the computing operation should be included as part of that activity and is not to be classified as a computing centre activity.
• Educational research and development centres: Centralised operations which undertake research and/or development relating to the functioning of the institution for its institution purposes (eg research concerning development of curricula, educational processes and practices).
• External studies centres (excluding academic functions): Centralised operations undertaking administration of clerical work associated with the operation of external study courses. Academic functions associated with external study courses are to be classified as being an academic activity.
• Audio-visual and media centres: Centralised operations providing audio-visual and media services to more than one type of activity.
• Other centralised services: Centralised operations providing other types of academic support services to more than one type of activity (eg those responsible for animal houses, language laboratories, museums providing support to academic organisational units, photographic services etc).

Student Services Organisational Units - Organisational units whose primary function involves the provision of services directed at the welfare of students. Includes the work of organisational units responsible for:

• health services;
• counselling and, if they are not classifiable as independent operations, accommodation services and student residences ;
• employment services;
• student loans/scholarships/assistance services;
• other student services (eg if they are not classifiable as independent operations: bookshops; student unions; child-care centres established primarily for students).

Public Services Organisational Units - Organisational units that provide services that are related to the academic functioning of an institution, but which are primarily of benefit to individuals or groups that are external to the institution. Organisational units in which teaching or research activities relating to continuing education are undertaken are to be classified to public services activity rather than the academic organisational unit category. Includes units responsible for:

• continuing education;
• public broadcasting services;
• other public services (eg public lectures)

General Institution Services Organisational Units - Organisational units providing centralised services relating to the administration of the institution as a whole or to the planning, development and maintenance of the structure and functioning of an institution, or to the functioning of the institution as a corporate entity. Excludes administrative sub-units located within other organisational units. Sub-classes of general institution services organisational units to be reported in this collection comprise:

• Administration and Overhead Services: Organisational units undertaking work associated with the day-to-day functioning of the institution and its longer term development, and the functioning of the institution as a corporate entity. Includes units responsible for:
  • administrative computing;
  • administrative processes associated with staff advertising, interview, and appointment;
  • central printeries and stores;
  • central registry;
  • central telephone and telex services;
  • ceremonies, prizes and awards, orientation activities;
  • conduct of examinations.
  • corporate entertainment and hospitality;
  • corporate publicity;
  • elections, operation of councils and convocations;
  • financial administration (budgeting, purchasing, accounting) for the institution as a whole;
  • information services;
    
  • institution secretariat;
  • institution statistics;
  • legal services;
  • museums and displays for general use;
  • planning;
  • safety;
  • staff administration; and
  • student administration (students records, admissions, enrolments, examinations, public relations);
    
    
• Buildings, plant and grounds: Organisational units undertaking the design, repair and maintenance of the plant, equipment and buildings of the institution and the maintenance of its grounds.
  Cleaning services: Organisational units undertaking the cleaning of the institution's buildings and grounds.
  Security and caretaker services: Organisational units responsible for the general security of the institution's buildings and grounds, and for the institution's caretaking services.
  Other general institution services: Organisational units providing general institution services other than those listed above (eg if not classifiable as independent operations and if the institution is legally responsible for them: child-care centres which do not cater primarily for students).

Independent Operations - Organisations that are corporate entities which in legal terms are separate from the institution. Independent operations may include ones providing:

• computing services;
  
• research, development, testing or consultancy services; and
  
• services of the following types to students or staff but only if the institution is not legally responsible for them:
  • student unions,
  • sports unions,
  •  
  • bookshops,
  • staff clubs,
  • student residences,
  • collegiate residences,
  • and child-care centres.

Where an operation is the legal responsibility of the institution and there is no separate entity responsible for it, the operation is not to be classed as being an independent operation. For example, where the institution is legally responsible for such units as student unions, sports unions, bookshops, student residences, collegiate residences and child-care centres catering primarily for students, such units are to be classified as being student services organisational units. Similarly, where the institution has a legal responsibility for such units as staff clubs and child-care centres which do not cater primarily for students, such units are to be classified as general institution services organisational units.

A student who is not one of the following:

• Australian citizen (including Australian citizens with dual citizenship): or
• New Zealand citizen or diplomatic or consular representative of New Zealand, a member of the staff of such a representative or the spouse or dependent relative of such a representative, excluding those with Australian Citizenship; or
• Students with Permanent Residence status but excluding those who have New Zealand citizenship
• Overseas students includes students who have a temporary entry permit or are a diplomat or a dependant of a diplomat (except New Zealand and resides in Australia during the semester.)

P

• the component generates credit which counts towards a course's total credit requirements;
• it is undertaken in an organisation other than the institution;
• it involves regular and planned supervision and instruction of the student;
• the supervision and instruction is undertaken by a member of the institution's staff or by a person funded by the institution.
• it involves the use of skills and knowledge acquired in course work undertaken within the institution.
• practical experience components are not classified as work experience in industry.
  

Program Campus

The student's program campus is the campus at which their program is administered and where "most" if not all of their load is studied.

In the case that a student studies equal amounts of load at different campuses the campus names are sorted alphabetically and the first campus is chosen.

Prior to the introduction of the PeopleSoft platform in July 2001, CQU's terminology in relation to a "course" was in line with that being used by the Department of Education, Sciencre and Training (DEST). In this context a course was defined as a program of study leading to an academic award. For example, a course would be something like "CA10 Bachelor of Arts" or "CA40BIOSC1 Master of Applied Science (Biological Sciences)".

Since the introduction of PeopleSoft, the terminology used by CQUniversity has changed so that it is now not in line with DEST. Unfortunately, the term "course" now means two different things. The following table shows the various terminologies and how they link together:

Q

R

Research and experimental development comprises creative work undertaken on a systematic basis in order to increase the stock of knowledge, including knowledge of man (sic), culture and society, and the use of this stock of knowledge to devise new applications.

 

Research is characterised by originality; it has investigation as a primary objective and has the potential to produce results that are sufficiently general for humanity's stock of knowledge (theoretical and/or practical) to be recognisably increased.

Research includes pure basic research, strategic basic research, applied research.

In addition to the activity of people who are obviously engaged in research, research activity also includes:

• the provision of professional, technical, administrative or clerical support and/or assistance to staff directly engaged in research;
• management of staff who are either directly engaged in research or are providing professional, technical or clerical support or assistance to those staff;
• activities of students undertaking postgraduate research courses;
• development of postgraduate research courses; and
• supervision of students undertaking postgraduate research courses.

The following specific activities are not to be classified as being research except where they are primarily for the support of, or as part of research activities:

• preparation for teaching;
• literary and artistic activities such as creative writing (but note that preparation of an original report on research findings is research);
• scientific and technical information services;
• general purpose or routine data collection;
• standardisation and routine testing;
• feasibility studies (except into research projects);
• specialised routine medical care;
• the commercial, legal and administrative aspects of patenting, copyright or licensing activities; and
• routine computer programming, systems work or software maintenance (but note that research into applications software, new programming languages and new operating systems is included).
  

The place at which a student has been or is residing. Two categories of residence are to be distinguished;

• Semester/term residence - the residence in which a student lives during the semester or term. This may or may not be the same as the student's permanent home residence.
• Permanent home residence - the place a student regards as being their permanent home residence. This may or may not be the same as the student's Semester/term residence.

(1) take the number of students enrolled as at 31 March,

(2) subtract those students who have graduated before 31 March of the following year,

(3) take the number of those students in (2) above who have re-enrolled at the following 31 March, and express as a percentage of figure (2).

S

A student enrolled in a higher education course having completed the final year (year 12 or equivalent) of secondary education and

• who has not completed a prior qualification higher than final year of secondary education; and
• who completed the final year (year 12 or equivalent) of secondary education in the current year or the previous two years.

Semesters are classified as being "1", "2", "3", "4" or "5"

• Semester 1: refers to a standard first semester.
• Semester 2: refers to a standard second semester.
• Semester 3: refers to a non-standard semester which commenced after the 31 August of the year prior to the Reference year but which finished in the Reference year.
• Semester 4: refers to a non-standard semester which commenced after 31 March of the Reference year and which finished prior to 31 August of the Reference year
• Semester 5: refers to a non-standard semester which commenced after 31st August of the year prior to the Reference year but which finished prior to 1 January of the Reference year.

Socio economic status

An individual's or group's position within an hierarchical social structure. Socio economic status depends on a combination of variables, including occupation, education, income, wealth, a place of residence.

Hirsch,E.D.,Jr., Kett, Joseph F., and Trefil, James, Eds.. (2002). The New Dictionary of Cultural Literacy, Third Edition. Houghton Mifflin Company.

In some studies of school and higher education participation, postcode of home address has been used as an indicator of socio-economic status (R. Linke in L.M. Martin). In these studies each postcode is allocated a socio-economic status score based on the average socio-economic status of the residents of the postcode district. The distribution of socio-economic status scores of the postcode of students' home location is then compared with the distribution of such scores for the whole population. This approach has strong intuitive appeal. Nonetheless, there has been considerable controversy about the appropriateness of this approach and various attempts have been made to verify or disprove the claims made by supporters of the methodology.

Jones' Project Management Team (1993:27) ranked all Australian postcodes by the EdOcc index produced by the ABS and then grouping them into three categories of SES - the postcodes falling in the top 25% of the population so ranked were labelled as the high SES group, the postcodes in the middle 50% of the population were described as medium SES, and those in the lowest 25% were described as having low SES. This approach leads to very different distributions of population in each SES group for the States.

A further observation from the national rank ordering of postcodes based on the EdOcc index is the relativley low proportions of rural and isolated postcodes occurring in the high SES group. This takes up the issue of the applicability of the SES analysis to non-urban areas but also raises the question of whether EdOcc is the best indicator of SES for persons living in rural areas.

In fact, data shows that Australian urban areas are strongly biassed towards high socio-economic status, as are most States other than South Australia and Queensland, which has a population biassed towards the medium SES group. On this ranking a target SES distribution of urban enrolments in South Australian universities would be one with almost equal numbers of high and low SES students while a representative target for urban New South Wales would be nearly three times as many high SES students as low.

It is therefore important to take into account these differences in population distributions by State in examining participation patterns for higher education institutions. If the Australian SES groupings based on EdOcc index were used, a range of different reference values would need to be set based on the population percentages depending on whether the State or urban group was most relevant to the particular institution under cosideration. This would also make inter-institutional comparisons between States more difficult.

T

secondary education courses; and

hobby/recreational/leisure/personal enrichment courses.

The fee may be paid by the student or by another person, agency or organisation on behalf of the student.

Excludes fees collected as or in lieu of fees for student associations or student unions.

Excludes fees paid by an employer for a place fully funded by an employer.

Excludes payments for a HECS liability.

Attendance is classified by the institution as being full time or part time based on the student load for the student aggregated across all units of study (including work experience in industry units) for all courses being undertaken by the student in the collection year:

• Full time: student load aggregated for all the courses being undertaken by the student in the collection year is 0.75 or more.
• Part time: student load aggregated for all the courses being undertaken by the student in the collection year is less then 0.75

A classification of the way in which a student is undertaking a course, based on "Type of Attendance" and " Mode of Attendance":

• Full time: the "Mode of Attendance" is internal and the "Type of Attendance" is full time
• Part time: the "Mode of Attendance" is internal and the "Type of Attendance" is part time.
• External: the "Mode of Attendance" is external and the "Type of Attendance" is either full time or part time.

U

Such courses of study would be coded 08, 09, 10, 13, 20, 21 or 22 on Element 310 (Course type code).

A number of courses of study may lead to the same undergraduate award for the purposes of calculating the percentage of non-overseas student paying tuition fees. This means that programs of study having different codes for Element 307 (Course code) may be assigned the same code on Element 393 (Course of study code).

With an upgrade, the research undertaken by the student while enrolled for the Masters by Research degree would either be continued in the PhD or modified to meet the requirements for a PhD program.

V

W

Female students undertaking courses which are coded to any of the following broad fields of education:

• Natural and Physical Science
• Information Technology
• Engineering and Related Technologies
• Architecture and Building
• Agriculture, Environmental and Related Studies
• Management and Commerce

• The component generates credit which counts towards a course's total credit requirements.
• It is undertaken through paid or unpaid work and associated instruction in an organisation other than the institution.
• It involves regular and planned supervision and instruction of the student.
• The supervision and instruction is undertaken in accordance with guidelines agreed between the institution and the organisation.
• While the supervision and instruction may be monitored by the institution, it is not undertaken or paid for by the institution. However, there may be occasional contact between the student and staff of the institution.
• The work undertaken by the student in the organisation involves the use of skills and knowledge relevant to the course for which the component generates credit.
• The student may or may not be employed by the organisation in which the component is undertaken.
  

X

Y

Z